Effective Date: 03/01/2026

Notes for Notes, LLC ("Notes for Notes," "we," "our," or "us") respects your privacy and is committed to protecting the personal information of Participants, parents/guardians, donors, supporters, and users of our website, facilities, digital platforms, and related services.

This Privacy Policy explains how we collect, use, store, protect, and disclose personal information in connection with:

• Notes for Notes Facilities
• Notes for Notes Digital
• Studio visit tracking systems
• Events and programming
• SMS/text messaging services
• All related websites, applications, and services (collectively, the "Service")

By using our Service, you consent to the collection and use of information as described in this Privacy Policy.

1. Information We Collect

A. Personal Information You Provide

We may collect the following information when you register, participate, donate, or communicate with us:

• Participant name
• Parent/guardian name
• Date of birth
• Email address
• Mailing address
• Phone number (including mobile number)
• Emergency contact information
• Gender and ethnicity (when voluntarily provided)
• Studio visit records (time in/time out)
• Account login credentials (if applicable)
• Donation or payment information
• Any other information you voluntarily provide

B. Automatically Collected Information

When you use our website or digital services, we may automatically collect:

• IP address
• Device type
• Browser type and version
• Usage data (pages visited, time spent, access times)
• Unique device identifiers
• Cookies and similar tracking technologies

C. Media Content

We may collect photos, videos, audio recordings, and original music content created in connection with participation in Notes for Notes programs, subject to our Photo/Media Release and applicable consent requirements.

2. How We Use Information

We use collected information to:

• Administer and manage membership and participation
• Operate Notes for Notes Facilities and Digital programming
• Track attendance and fulfill grant reporting requirements
• Evaluate program effectiveness
• Communicate program updates and organizational announcements
• Provide customer support
• Send newsletters and fundraising communications (where permitted)
• Ensure safety and security
• Detect, prevent, and address technical issues
• Comply with legal obligations
• Support internal organizational operations

We do not sell personal information.

3. SMS Communications and Mobile Information

If you provide a mobile phone number and opt in to receive SMS/text communications, you may receive transactional and account-related messages, including:

• Two-factor authentication (2FA) and account verification codes
• Security alerts related to your account
• Notifications regarding incomplete or required membership forms
• Essential operational updates related to youth program participation

These messages are triggered by user activity or necessary account actions.

Notes for Notes does not use SMS messaging for marketing or promotional purposes.

Consent

By providing your mobile number and opting in, you consent to receive SMS/text messages from Notes for Notes for the purposes described above. Message frequency may vary. Standard message and data rates may apply.

You may opt out at any time by replying:

• STOP – to unsubscribe
• HELP – for assistance

You may also contact us at support@notesfornotes.org to manage your communication preferences.

Please note that opting out may prevent you from receiving authentication codes or important account-related notifications.

Mobile Data Protections

• SMS consent is not shared with third parties for marketing purposes.
• Mobile numbers and SMS consent information will not be sold, rented, or shared with third parties or affiliates for their own marketing or promotional use.
• We only share mobile information with trusted service providers necessary to operate our communications systems under strict confidentiality obligations.

4. Cookies and Tracking Technologies

We use cookies, beacons, tags, and similar technologies to:

• Operate and maintain our website
• Improve functionality
• Analyze usage trends
• Enhance user experience

You may disable cookies through your browser settings. Some features of the Service may not function properly if cookies are disabled.

We do not respond to "Do Not Track" browser signals.

5. Information Sharing and Disclosure

We do not sell personal information.

We may share personal information only in the following limited circumstances:

• With trusted service providers who assist in operating our programs (e.g., secure database providers, email or SMS platforms), under strict confidentiality agreements
• When required by law, court order, or legal process
• To protect the safety, rights, or property of Notes for Notes, Participants, staff, or others
• In connection with a merger, reorganization, or restructuring

We do not share mobile numbers or SMS consent data with third parties for their own marketing purposes.

6. Data Retention

We retain personal information only as long as necessary to:

• Fulfill program and grant reporting requirements
• Maintain membership and participation records
• Comply with legal obligations
• Resolve disputes and enforce agreements

7. Data Security

We implement commercially reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of electronic transmission or storage is 100% secure. While we strive to protect personal information, we cannot guarantee absolute security.

8. Children's Privacy

Notes for Notes serves youth participants. Personal information of minors is collected only with parent or legal guardian consent, as required under applicable law, including the Children's Online Privacy Protection Act (COPPA), where applicable.

Parents or legal guardians may request access to, correction of, or deletion of their child's personal information by contacting us at support@notesfornotes.org

9. Your Rights and Choices

Depending on your state of residence (including California), you may have rights regarding your personal information, including:

• The right to request access to personal data
• The right to request correction of inaccurate information
• The right to request deletion of personal data (subject to legal obligations)
• The right to opt out of certain communications

To exercise these rights, please contact us at support@notesfornotes.org

10. International Data Transfers

If you are located outside the United States and choose to provide information to us, please note that your information may be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will post the updated version on our website and update the Effective Date above.

Continued use of the Service after updates constitutes acceptance of the revised Privacy Policy.

12. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact:

Notes for Notes
1900 Church St Ste 300
Nashville, TN 37203
Email: support@notesfornotes.org
Website: https://www.notesfornotes.org